A sign-up form for senior assassin needs two things at once: enough information to run the game, and enough clarity to convince parents the game is safe. The form itself is not complicated. But the words matter more than most organisers realise.

Why you need a sign-up form at all

Senior assassin lives in a chain. Player A has a target, when A eliminates them, A gets the target's old target. This chain has to be built before the game starts, and it can only work if you know every player and who targets whom. A sign-up form is how you prove every player consented and how you keep the chain secret.

Many organisers start with a group chat. That works for small games, maybe thirty people. Anything bigger than that and you lose track of who joined when, who never confirmed, whether someone is playing twice under two names. A form, even a Google Form in a pinch, stops that.

The form also solves the parent problem. If someone's mum or dad calls asking questions, you can point to a form they signed and say this is what we collect, and here's why. A list beats an argument.

What information to collect

You need a player's full name, their school or class year, and one way to contact them when something goes wrong. That is the minimum. A phone number works. An email works. A parent's contact info works better, because parents will spot a problem before the player will.

Many organisers also collect a Discord username or Instagram handle so they can announce eliminations in real time. This is fine. Make it optional. Some players do not do social media.

• Full name or the name the player will use in the game
• School or graduating class (to verify they are a senior)
• Phone number, email, or parent contact info
• Optional: Discord username, Instagram, or group chat preference

Information you must never collect

Do not ask for a home address. Do not ask for location data or GPS coordinates. Do not ask for a photo or any image. Do not ask where the player works, hangs out, or drives to. Do not ask for a school schedule or class times.

Why? Two reasons. First, senior assassin thrives on the surprise. The better your opponent knows where to find you, the less fun the game is. Second, parents get nervous. If you collect location data, a parent reads that as surveillance. Telling them it is encrypted changes nothing if they never agreed to be tracked in the first place.

How to word the form so parents trust you

Write the form in plain language. Do not write 'sensitive personally identifiable information' or 'data retention policy.' Write 'We collect your name and phone number. We use this to run the game and to contact you if something goes wrong.' That is clear.

State exactly what you will and will not do with the data. 'We do not store your location, we do not share your information with anyone outside the game, and we delete all data when the season ends.' If that is true, say it. If you use a tool like our free rules template, mention that the tool exists and what it does.

The privacy question parents actually care about

Parents will ask: can you see where my kid is? The answer is no. You should say no. Do not say 'we collect GPS data but encrypt it server-side.' That is technically reassuring to engineers and completely terrifying to parents. It sounds like you collect location anyway.

If you use a tool or website, check what it collects. Many game-running tools collect more data than you realise. Some run location tracking in the background. Some log IP addresses or device IDs. Know what your tool does. If it collects nothing, say so. That is a real selling point.

Connecting the form to your rules

A sign-up form works best when it connects to your actual rules. Link to a rules document from the form, or put a link in the confirmation email after they submit. The rules should answer the questions parents will ask: what are the elimination methods, what places are off-limits, what happens if someone gets hurt, what is the chain.

Writing rules from scratch is slow. Using a senior assassin bracket or chain rules template is faster and covers the safety questions that parents care about.

Choosing between a form and a group chat

A spreadsheet or shared doc works for fifteen people. A form scales better. But some games stay small. If you have maybe twenty players and you know them all, a group chat and a quick verbal confirmation works fine. The rule: if you cannot remember the name and contact info of every player without writing it down, use a form.

If you already have the players in a group chat, do not make them fill out a form and repeat everything. Just screenshot the chat or export the names, and add a email or phone number line. Do the work once, not twice.

Security and deletion after the season ends

After the game ends, delete everything. Write this in your form confirmation email: 'We keep your information for as long as the game runs. When the season ends, we delete all names, numbers, and emails.' Then actually do it.

If you use the live game board to run eliminations, the board stores almost nothing. The server sees only encrypted names. You can play the whole game and then close the browser. If you use a spreadsheet, delete the spreadsheet. If a parent asks about their child's data after the season ends, you should be able to say it is already gone.